August 30th, 2022
CMCSS strongly believes in the importance of interscholastic athletic events and welcoming the community onto our campuses. However, providing a safe and secure environment on our campuses must always be the top priority. In an effort to improve safety and security, the following policies will be implemented for all spectators at high school football games on our campuses, effective immediately. Initially, the following policies are only for football games due to the number of spectators; however, policies for other athletic events at the high school and middle school levels will be evaluated and communicated ahead of those seasons.
- Bag Policy: CMCSS strongly encourages spectators not to bring any bags. The following is the bag policy for all spectators:
- One (1) clear tote bag (plastic, vinyl, or PVC) per person is permitted.
- Clear totes should not exceed 12″ x 6″ x 12,” and schools have the discretion to prohibit any oversized clear tote bags.
- One (1) one-gallon clear plastic freezer bag (Ziplock bag or similar) per person is permitted.
- Clear bags cannot be tinted or have large graphics that obstruct visibility.
- Approved family care items (diapers, formula, etc.) must be included in the clear plastic tote bag
- All bags are subject to be searched.
- Prohibited items: include, but are not limited to: purses, fanny packs, backpacks, duffel bags, coolers, briefcases, diaper bags, cinch bags, luggage of any kind, and computer bags.
- Exceptions: students participating in the event (athletes, cheerleaders, musicians, etc.), officials/referees, and CMCSS employees or employees from visiting out-of-district schools may bring bags that are necessary for the event. Bags necessary for approved medical equipment are permitted.
- One (1) clear tote bag (plastic, vinyl, or PVC) per person is permitted.
- Adult Supervision Policy: Children who are middle-school age or younger must be accompanied by an adult, preferably a parent/guardian, for entry into the athletic event.
- High-school-age students from the home school, visiting school, or community may attend the game without being accompanied by an adult.
- Anyone who violates CMCSS rules will be removed from the event and/or banned from attending events. Law enforcement and/or school officials will contact parents/guardians of students/juveniles and there could be school-based (for students) and/or criminal consequences for offenses in the Student Code of Conduct and/or breaking the law.
- No Re-Entry Policy: CMCSS will continue to enforce a no re-entry policy in all athletic venues. If a spectator leaves the venue, they will not be readmitted, unless there are extenuating circumstances as approved by school officials. Spectators must purchase tickets via GoFan. Tickets will not be sold on-site.
- Increased Law Enforcement: In collaboration with the Montgomery County Sheriff’s Office and the Clarksville Police Department, there will be additional officers employed at every athletic event, in the venue and around the campus. Please note: all persons, personal items, and vehicles are subject to be searched on school property.
- Limiting Capacities: Depending on multiple factors, including venue capacity, availability of law enforcement and emergency medical services, and anything deemed a safety or security risk, capacities could be limited and ticket sales restricted. CMCSS offers streaming of most high school athletic events via NFHS Network.
Notice: At the discretion of school officials, additional policies or modifications to the above policies may be implemented and enforced.
August 1st, 2022
To review the CMCSS 2022-2023 In-Person Learning COVID-19 Overview and provide feedback, click here.
To review the CMCSS ESSER 3.0 Funds Allocation and provide feedback, click here.
July 26th, 2022
Special Education Records
In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of the Clarksville-Montgomery School System’s intent to destroy personally identifiable information related to special education records maintained for students who were evaluated and/or served for special education services while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. Records will be held through the individual’s age of 25. The destruction will occur after the individual’s 26th birthday.
If you wish to maintain this information for your personal records, you must notify Clarksville- Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30th of every year.
Special Education Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=SPE-P007.pdf
Section 504 Records
In accordance with the state and federal regulations, this is to inform you of the Clarksville-Montgomery County School System’s intent to destroy personally identifiable information related to Section 504 education records maintained for students who were evaluated and/or received Section 504 services under a Section 504 Plan while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. The records will be destroyed five (5) years after a student has transferred out of the school system, the death of a student, or the student’s graduation.
If you wish to maintain this information for your personal records, you must notify Clarksville Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30th of every year.
Section 504 Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=INS-P043.pdf
Please be advised that the records may be needed by you for applying for Social Security Benefits, rehabilitation services, college entrance or other purposes.
Records to be destroyed are as follows:
- Individualized Education Programs (IEPs)
- Section 504 Plans
- Evaluation Reports – Test Protocol
- Notification of Meetings
- Review of Existing Data Summaries
- Notices of Action
- All other personally identifiable information within the Special Education or Section 504 file
*For Special Education: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual’s 26th birthday.
*For Section 504: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual transferred out of the school system, the death of an individual, or the individual’s graduation.
*The district will maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, the year completed and a letter stating that the student was eligible and/or received special education or Section 504 services in CMCSS. These records should be requested from the Clarksville Montgomery County School System Student Records Office at (931) 542-5051.
Student Record Inquiry Process: https://employees.cmcss.net/misc/ViewISO?filename=REC-P002.pdf
Special Populations: You may contact the Department of Special Populations’ Records at (931) 553-1160 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your special education records.
Section 504: You may contact the District 504 Coordinator at (931) 553-1155 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your Section 504 records.
Please be advised, that you must show a picture ID before records will be released.
If you are the conservator for an individual, you must show your ID and legal conservatorship documentation.
June 29th, 2022
We are excited to welcome our kindergarten families to CMCSS! Whether this is your first student in the district, or you are an experienced first-day family, here are some things you should know as we begin the school year.
Registration and Enrollment
If you have not yet signed up for school, you can register online at parents.cmcss.net.
Online registration is the first step in the enrollment process. Families will still need to turn in important registration documents in person to either the Enrollment Center or their child’s school once the school front offices reopen on July 21.
If you need technical assistance or prefer to register in person, please contact the Enrollment Center at 931-542-5078 to set up an appointment.
Elementary School Open Houses
All elementary schools will host Open Houses on Friday, August 5 from 5-7 p.m. This is a great time to visit with your child’s teacher, tour the school, and learn about a typical kindergarten day! If families have already purchased classroom supplies, this is a great time to bring those to school.
First Day of School
All kindergarteners will attend the half-day of school on Monday, August 8. Each elementary school will host its first day of school in a manner best suited for its families. While it is not required that families attend the entire half-day, some may choose to do so. Additional information will be provided by each school.
What does my student need to bring on the first day of school?
This half-day is designed to make your child comfortable with the transition to school. While nothing is required to bring on the first day, they can carry their backpack and water bottle. It may also be a good time to drop off school supplies.
Can I walk my child into school on the first day?
Yes, parents are welcome to walk with their children into school on Monday, August 8, and attend a brief meeting. Teachers are ready to greet families in their classrooms. More information on the first day of school will be provided during the Open House on August 5.
Kindergarten Flex Days (August 11-12; 15-16)
Schools will communicate individually with families regarding kindergarten flex days. Your child will be scheduled to come into school on one of the four days following August 8. All kindergarteners will then begin school on Wednesday, August 17 for their first full day of school. Caregivers can walk their child to class on their assigned flex day, where teachers will acclimate students to the schedule and routines of a typical kindergarten day.
Riding the Bus
If your child will ride the school bus to and from school, rest assured that school staff are waiting to help them navigate their way to the classroom! Families can assist with the bus rider process by helping their child learn their bus number and writing the bus number in a safe location where your child can find it. If you have questions about the bus rider process, someone will be able to assist you at the Open House.
Each teacher will have specific school supplies for their classroom that will be communicated on one of the first days of school. Families can find a general school supply list here.
If you would like to help your child’s teacher with additional classroom supplies, you can connect with them directly during the Open House.
Other Helpful Information
We are thrilled to have your child join us this school year. While everyone experiences a mix of emotions at the start of school, remember our CMCSS teachers are here to work with you and support your child throughout their academic journey.
This video provides helpful ways you can work with your child to prepare for kindergarten!
June 12th, 2022
CMCSS has communicated with families since last year that schools cannot eliminate the spread of COVID-19 during in-person learning, but our collective actions can help mitigate the spread. The District’s COVID-19 mitigation strategy has always been about using multiple layers to improve success, sometimes referred to as the Swiss Cheese model. For the 2022-2023 school year, CMCSS is using the following mitigation layers:
- Using MERV 13 instead of MERV 9 filters in all buildings
- Increasing outdoor air ventilation
- Employing enhanced two-step cleaning throughout buildings
- Encouraging self-screening, masks, handwashing, covering sneezes, and staying home when sick for all students, employees, and visitors
- Replenishing hand sanitizing stations
- Promoting the use of personal water bottles and filling stations
- Providing and COVID-19 testing for employees and their families at Onsite Employee Health and Wellness Clinics
- Updating and implementing the Return to School/Work Flowchart
COVID-19 Exposure Response Plan
When a CMCSS student or CMCSS employee tests positive for COVID-19, they will need to notify either the school nurse (if they are a student) or their supervisor (if they are an employee). The medical office that performed the test will notify the Montgomery County Health Department for contact tracing. Click here for the CMCSS Communicable Diseases and/or Illness Management Policy.
Click here for the current CMCSS Return to Work/School Flowchart developed by the CMCSS Safety and Health Department in collaboration with the Montgomery County Health Department. For the Spanish version, click here.
Employees will be expected to self-screen before entering school premises.
Self-screening protocols for students and visitors will continue. Families are strongly encouraged to engage in self-screening at home prior to each school day. Click here for updated guidance from the CDC regarding screening K-12 students for symptoms of COVID-19.
Have you had any of the below symptoms as a new-onset in the past 72 hours? (This does not include chronic conditions)
- fever of 100 degrees or greater
- new onset of a cough
- new onset of shortness of breath
- new onset of sore throat
- new onset of body aches
- new onset of headache
- new onset of loss of taste or smell
- nausea or vomiting
- congestion or runny nose
If “yes”, please consult your personal health care provider before returning to any CMCSS locations. Students, employees, and visitors who are sick must follow the CMCSS Flowchart.
Effective June 10, 2022. Subject to change based on updated guidance and local, state, or national recommendations or mandates.
If you have any questions or feedback on the plan, please email [email protected].
February 23rd, 2022
Good evening, CMCSS families,
At tonight’s special called voting session, the School Board voted to approve the final rezoning plan for middle schools effective the 2022-2023 school year and high schools effective the 2023-2024 school year. No elementary boundaries are affected by this rezoning.
This vote included the following rezoning phase-in plan:
Middle School Students in Rezoned Areas
Allow a choice for all currently enrolled 6th- and 7th-grade students to attend either their currently assigned middle school or their newly assigned middle school in 2022-2023. Transportation must be provided by the family if they opt out of rezoning to stay at their currently enrolled school. This choice will only apply for the student’s middle school attendance. Once the student reaches high school, he or she will be expected to attend their zoned high school.
High School Students in Rezoned Areas
Allow a choice for all currently enrolled 8th-, 9th- and 10th-grade students to attend either their currently assigned high school or their newly assigned high school in 2023-2024. If they opt out of rezoning to stay at their currently assigned school, transportation must be provided by the family or the student if he/she is able to drive.
Parents/guardians of currently enrolled 6th- and 7th-grade students who live in rezoned areas will receive an electronic rezoning opt-out form via text and/or email on Thursday, February 24. If you have any issues with the electronic form or do not receive one, please contact your child’s school beginning Friday, February 25.
Parents/guardians of currently enrolled 8th-, 9th- and 10th-grade students who live in rezoned areas will receive an electronic rezoning opt-out form next school year in advance of the 2023-2024 school year when high school rezoning takes effect.
April 18, 2022 Update
The deadline to request an opt-out to rezoning has passed. Families who did not submit their request must now request a Special Transfer (application found here) or fill out the Open Enrollment Application, if their student meets the school and grade requirements found here.
February 1st, 2022
As communicated last semester, effective 2021-2022, all school systems in Tennessee are required to implement a program of family life education (T.C.A. 49-6-1302). In the fall, CMCSS sought feedback from teachers, parents/guardians, and other stakeholders on three proposed Family Life Curriculum resources that could be used by educators to teach the required components. After reviewing feedback with the CMCSS School Board, District leaders paused the process to seek additional guidance from the Tennessee Department of Education, legal counsel, and other districts across Tennessee.
CMCSS is inviting all stakeholders to engage in the Family Life Curriculum development process by participating in one of the upcoming public meetings. At the meetings, District personnel will engage with stakeholders to address the following questions:
- What materials or textbooks will be used to develop the CMCSS curriculum?
- How will teachers and students access the curriculum?
- What is required to be taught?
- Tuesday, February 15
- 10 a.m. at Central Services South – 1312 Highway 48/13, Clarksville, TN 37040
- 5:30 p.m. at West Creek High School – 1210 West Creek Coyote Trail, Clarksville, TN 37042 (enter at the cafeteria/activities entrance)
- Thursday, February 17
- 5:30 p.m. at Central Services South – 1312 Highway 48/13, Clarksville, TN 37040
If you have any questions or input, please use the following link: https://www.surveymonkey.com/r/FamLifeEd
September 29th, 2021
Good evening, CMCSS families,
Across the nation, schools are observing an increase in concerning student behaviors that are linked to social media, especially the app TikTok. As many CMCSS schools communicated with families a few weeks ago, an increase in vandalism and theft in schools and on buses was linked to a TikTok challenge. Recently, the District has been made aware of other planned challenges that promote crimes such as assaulting employees, sexual assault, and public nudity.
“These social media challenges may appear to be harmless or fun to an adolescent, but what parents need to clearly understand is that these thoughtless actions will come with serious consequences,” stated Montgomery County Sheriff John Fuson. “I have heard some say ‘what is the big deal, it’s just a soap dispenser’ or ‘I was just messing around.’ The reality is, the damages left behind to school property and the invasion or violation of another student or staff member’s person can easily lead to thousands in fines and restitution for parents to pay and a felony offense for their child. I encourage parents to pay close attention to what their children are doing and intervene where it is needed. We plan to take the most appropriate action necessary to help resolve this issue and get their attention.”
In addition to concerns about TikTok challenges, there are other digital dangers like cyberbullying, child exploitation, sharing personal information, and offensive content.
“Homeland Security Investigations (HSI) is the leading federal law enforcement agency that investigates crimes involving exploitation of minors,” said Nashville HSI Special Agent in Charge Jerry C. Templet Jr. “Our agents continually work with our local, state, and federal law enforcement partners to investigate and prosecute the perpetrators of these crimes and identify and rescue victims. While the internet is a great way to interact with friends and family, as well as meet new people, predators know this and actively stalk online meeting places such as chat rooms and social media sites. Education and community awareness regarding the dangers of online activity is extremely important.”
Finally, when a threat of violence is brought to our attention, we take it seriously and move forward to take the necessary action. Law enforcement and school officials work together to investigate. We will be vigilant in finding individuals responsible, and, as Sheriff Fuson has stated, “any and everybody involved will be charged and prosecuted to the fullest extent of the law.”
School Resource Officers and CMCSS employees work diligently to keep our schools safe, but it takes the entire community working together to provide a secure educational environment. We are asking parents and guardians to please talk to their children about online safety, appropriate behaviors, and consequences for criminal behaviors and offenses in the Student Code of Conduct.
Additionally, please talk to your children about the importance of immediately reporting any safety concern to an adult. Whether it is on social media or in the schoolhouse, if you see or hear something, say something. Please report concerns of school violence to officials, do not post or repost rumors or threats on social media.
Thank you for your support.
The following are a few resources on internet safety for parents/guardians:
- CMCSS Internet Safety Site: https://sites.google.com/cmcss.net/cmcss-internet-safety/home
- CMCSS Homeland Security Internet Safety Presentation: https://www.youtube.com/watch?v=Rkwj8QM304U
- CMCSS Interview with Homeland Security Special Agent: https://www.youtube.com/watch?v=ycu2q3HcceM
- Netsmartz: https://www.missingkids.org/netsmartz/home
- Thorn Foundation: https://parents.thorn.org
- Child Rescue Coalition: https://childrescuecoalition.org/education/
- Digital Monitoring Software article from Child Rescue Coalition: https://childrescuecoalition.org/educations/keeping-kids-safe-online-theres-an-app-for-that-or-5/
September 19th, 2021
On Tuesday, September 14, 2021, the CMCSS School Board established a face mask requirement for students and employees indoors in CMCSS facilities when physical distancing is not possible. This requirement will be effective Monday, September 20, 2021, and will be revisited by the School Board at each monthly Formal School Board Meeting through January 11, 2022, when the requirement is set to expire. Parent(s)/guardian(s) can opt their child out of this requirement.
To streamline the opt-out process for parents/guardians and minimize the paperwork burden on employees, the Technology Department sent an electronic form to parents/guardians via text and email on Sep. 16. If you did not receive a customized electronic form for your child or had trouble accessing the form, you can complete the opt-out form linked here and return to your child’s school nurse. Please contact your child’s school if you need support with the opt-out process.
To access the CMCSS COVID-19 Dashboard, health and safety protocols, previous health and safety updates, and more, please visit cmcss.net/covid19